During some time of our lives we have to write something. Most people don't like writing because of the effort that has to go into it, and I myself am no different. One thing i have observed through the years is how two people writing on the same assignment and even getting the same grade can put 1 hour into writing while the other puts in 3. The reason for this is not just because one person is a better writer than the other, but because of the steps the person takes to write. So now that its finals time and we all have giant papers due and multiple tests at the same time, it's time for a little efficiency.
A perfect method to writing effectively is something called the 3 step writing process. Each step to the writing process has sub categories. Following through on each one may seem like a long time, but when you analyze each step, it's something you're already doing if you were to write. However using an organized fashion will increase your efficiency as works with many aspects of your life. Here is a quick guide to using the 3 step writing process to improve your papers.
The first step is planning. We all know that we should always plan before we do, but honestly do you? If you do, how exactly do you plan? According to the process, the first part to planning is to analyze the situation. This means that you define your main purpose and build your target audiences profile. If writing to a professor, it may seem that there is no need for this, but there is. If your writing a paper about technology but its for a business professor, chances are that technical computer science terms may be confusing. Next is the obvious step, gathering your information. Remember credible sources are good sources. Next is selecting the right medium. Obviously your told to write a paper, that's what you have to do, but if your presenting something, consider what options you may have at your disposal. Once you got these three parts figured out, now you must organize all your information and figure out how it will be written and in what order it will be written in.
The second step of the writing process is actually writing it. Here, well, you write! One key aspect to keep in mind is to be mindful of your audience and avoid any terms or phrases that may be considered insulting. Just because you don't think it is, doesn't mean someone one else shares your opinion, and if you want something in return from them (to buy your product, or give you a good grade), its highly advisable to stay away from offending them.
Finally is the third step. This step is "completing" your work, crossing the t's dotting the i's and giving you work of art a shine to it. If using design elements, make sure they're relevant and appropriate. Please don't add tie-dye backgrounds to your earnings report the higher ups, it wont have good after effects. If possible have someone else read it to make sure you haven't missed anything, If there is no one available, wait about an hour to clear your mind of what's suppose to be there, and reread it yourself. Finally, if necessary distribute your message through channels. This can range from anything to billboards, to online forums.
Hopefully you'll find this useful whether you're a business professional, or a student. It may help shorten your time writing, or it may lengthen it. But one this is guaranteed, you will have a better written message!
Good idea to improve writing skills.
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